DBD: Vendor Constant Data

Vendor Identification

The Vendor: field is the identification number or code. It has a maximum of 6 alpha-numeric characters. The Name: field has a maximum of 35 characters. The "Vendor Look-up" is a third way of identifying your Vendor. All 3 are used in locating the Vendor in the database.

Vendor Address tab

This tab contains standard fields for address and contact information. This address is used for check remittance and shipping. Additional shipping addresses are adding through the "Vendor Plant Setup/Inquiry" option, on the previous screen.

Fields

1. Address, City, State, Zip Code, Country: standard data fields.
2. Lookup: Used when looking up a vendor (3rd searching option).
3. Contact: Vendor’s Contact.
4. Greeting: For customizing letters to vendors (old tech) commonly used as workaround to customize reports.
5. Phone:/Fax: standard data fields.
6. EC Print Flags: eCommerce feature not covered in this course.
7. EC Warehouse Code: eCommerce feature not covered in this course.
8. Carton Labels?: Check to print carton labels.
9. Rating: 0-100 as decided by your company.
10. Minority/Women/Disabled?: Flags vendor as one of these qualifiers.
11. Green?: Flags vendor as environmentally safe.

Vendor tab

This tab contains default settings related to a vendors accounting. Commonly, only the Category and the Terms code are used. Some fields default to the parameter settings, i.e., Bank Code.

Vendor section

1. Status: Displayed.
2. Category: Select a category from the lookup (required).

Payment section

1. Selection Code: Used to select bills in automatic payment selection.
2. Priority Code: Used to select bills in automatic payment selection.
3. On Hold?: Automatically checked when an AP invoice is put on hold. Invoices for Vendor on hold, must be manually selected.

Standard section

1. Comment: Standard comment field for invoices.
2. G/L Account: Override to direct activity to different G/L Account (Rent, Phone).
3. Bank Code: Auto set by parameters (required).
4. Terms: Select terms from lookup (required).

Mailing Labels section

Retired programming. Used as workaround to customize reporting.

Remaining Fields

1. E/F PO Job Card: Override to system default.
2. Print PO?: Checked = Yes
3. File Output Format: Creates test record during PO printing. See document for valid formats.

Vendor – User Defined

Used to customization reports. See "User Defined Fields" document in the DB Learning Center.

XML Options

Custom service transmits orders in XML format. Contact support@demandbridge.com for questions.

Click Save to update the vendor record then Exit to return to the Vendor screen.