DBD: Vendor Constant Data

Vendor Address tab

This tab contains standard fields for address and contact information. This address is used for check remittance and shipping. Additional shipping addresses are adding through the "Vendor Plant Setup/Inquiry" option, on the previous screen.

Fields

1. Address, City, State, Zip Code, Country: standard data fields.
2. Lookup: Used when looking up a vendor (3rd searching option).
3. Contact: Vendor’s Contact.
4. Greeting: For customizing letters to vendors (old tech) commonly used as workaround to customize reports.
5. Phone:/Fax: standard data fields.
6. EC Print Flags: eCommerce feature not covered in this course.
7. EC Warehouse Code: eCommerce feature not covered in this course.
8. Carton Labels?: Check to print carton labels.
9. Rating: 0-100 as decided by your company.
10. Minority/Women/Disabled?: Flags vendor as one of these qualifiers.
11. Green?: Flags vendor as environmentally safe.

Note: As you tab through the screen, the selected field displays in the bottom bar.

Vendor tab

This tab contains default settings related to a vendor's accounting. Commonly, only the Category and the Terms code are used. Some fields default to the parameter settings, i.e., Bank Code.

Vendor section

1. Status: Displayed.
2. Category: Select a category from the lookup (required).

Payment section

1. Selection Code: Used to select bills in automatic payment selection.
2. Priority Code: Used to select bills in automatic payment selection.
3. On Hold?: Automatically checked when an AP invoice is put on hold. Invoices for Vendor on hold, must be manually selected.

Standard section

1. Comment: Standard comment field for invoices.
2. G/L Account: Override to direct activity to different G/L Account (Rent, Phone).
3. Bank Code: Auto set by parameters (required).
4. Terms: Select terms from lookup (required).

Mailing Labels section

Retired programming. Used as workaround to customize reporting.

Remaining Fields

1. E/F PO Job Card: Override to system default.
2. Print PO?: Checked = Yes
3. File Output Format: Creates test record during PO printing. See document for valid formats.

Vendor – User Defined

For unique vendor tracking workflows, custom compliance tiers, or alternative supplier codes that fall outside our standard data fields, the system supports User Defined Fields (UDFs).

To learn how to initialize new field slots, see this article: DBD: Configure User Defined Fields

XML Options

Custom service transmits orders in XML format. Contact Support for questions.

Click Save to update the vendor record then Exit to return to the Vendor screen.