EQD: Changing Inventory Ownership
This workflow is used to change a lot of inventory’s ownership flag from Distributor owned to Client owned and keep a valid audit trail of the transaction.
Steps:
- Enter a Warehouse Release
- Note if Inventory comes from different lots as it may have different cost/sell.
- Print and save copy to use when entering the return.
- Enter the Return
- Ensure the same Ship-to is used from Warehouse release.
- Verify owner is CLIENT
- Check:
- Return to Stock
- Return for Credit
- Adjust Usage (
Critical
⚠️ Match the release month).
- Enter Reason like “Inventory sold to Client”
- Verify EVERYTHING is correct before posting return.
- Invoice the Warehouse Release.
- Bills the Client
- ADD the Return to the same invoice.
- Proves the Inventory was returned as Client Owned.
- Print/Send/Post.
Notes
- All the proof is on one invoice (billing and return).
- Transactional audit trail in the inventory reports
- Both Release and Return refer to the invoice.
- Release and Return can be invoiced separately if needed.