EQD: Item Maintenance - Attach Static Artwork to an Item
🔵 Overview Item Maintenance lets you attach a static artwork source to an item — either a static file or a static URL — on the item's Art tab. This is useful when a client's artwork changes (for example, after a rebrand) and any artwork previously attached to prior purchase orders is no longer valid.
Navigation: Item Maintenance > [Client] > [Item] > Art Tab
On the Art tab, choose one of the two options below for the item's artwork source.
Option A: Attach A Static Artwork File
- Open Item Maintenance.
- Select the Client.
- Open the Item you want to update.
- Navigate to the Art tab.
- Under Art Type, select File.
- Next to File Name, click the Browse (...) button.
- Select the artwork file and save the changes.
Option B: Attach A Static Artwork URL
- Open Item Maintenance for the item.
- On the Art tab, under Art Type, select URL.
- Enter the URL.
- Save the changes.
💡 Note: Selecting URL replaces any file previously attached under Art Type — the URL becomes the item's artwork source going forward.
⚙️ Attach To Options: The Documents section on the Art tab controls which document types receive this artwork, with checkboxes for PO, Quote, and RFQ.
How Attached Artwork Appears On Purchase Orders
- When the item is added to a purchase order, open the PO Line Item and go to the Attach tab.
- The item's artwork source (file or URL) is listed under Filename.
- Click View to preview the attached artwork.
💡 Note: The Send attachments and combined artwork link to this vendor checkbox on the Attach tab controls whether this artwork is shared with the vendor when the PO is sent.
Frequently Asked Questions
Q: Where do I attach artwork to an item?
A: Open Item Maintenance, select the Client and Item, and go to the Art tab.
Q: What happens if I switch an item's artwork from a file to a URL?
A: The URL replaces the previously attached file. New purchase orders for that item will show the URL under Filename on the Attach tab instead of the file.
Q: Can I control which documents receive an item's artwork?
A: Yes. The Documents section on the Art tab has checkboxes for PO, Quote, and RFQ.
Q: How do I preview an item's attached artwork from a purchase order?
A: On the PO Line Item's Attach tab, click View to preview the attached file.
Q: Will the vendor see the artwork when I send the purchase order?
A: That depends on the Send attachments and combined artwork link to this vendor checkbox on the Attach tab.
Tags: item-maintenance, art-tab, artwork, static-file, static-url, purchase-orders, attach-tab, rebranding