EQD: Zero Dollar Expenses on PO Release Expense Report
🔵 Overview: The PO/Release Expense Report has a new formatting option as of August 2026, Include Lines with $0.00 Actual Cost. Previously, PO items expensed with a $0.00 vendor invoice amount were filtered out of the report. With this option set to Yes, those zero-dollar expense lines now display alongside other expensed items.
Navigation: PO/Release Expense Report > Range Selections
Show Zero-Dollar Expense Lines On The Report
- Open the PO/Release Expense Report.
- On the Range Selections tab, click Edit to open the report format.
- Under Formatting, set Include Lines with $0.00 Actual Cost to Yes.
- Set PO Expense Status to Full (or the status covering expensed POs).
- Save and run the report.
💡 Note A zero-dollar expense line is a PO item that has been expensed against a vendor invoice with an Actual Cost of $0.00 — for example, an item with a $0.00 cost that is still expensed through a vendor invoice, as shown below.
Report Output
With Include Lines with $0.00 Actual Cost set to Yes, the zero-dollar expense line appears on the report with an Actual Exp of 0.00, instead of being omitted.
Frequently Asked Questions
Q: What counts as a zero-dollar expense line?
A: A PO item that has been expensed against a vendor invoice with an Actual Cost of $0.00.
Q: Why weren't these lines showing on the report before?
A: The report previously filtered out $0.00 vendor expense amounts, even when the item had been expensed.
Q: Do I need to change anything besides the PO Expense Status to see zero-dollar lines?
A: Yes. Set Include Lines with $0.00 Actual Cost to Yes in the report format, in addition to setting PO Expense Status to include expensed POs.
Tags: po-release-expense-report, zero-dollar-expense, actual-cost, po-expense-status, report-format