DBD: Cash Receipts - Credit Card Customer Payments

DBD: Cash Receipts - Credit Card Customer Payments (CHUI)

The 2 new files are found on a new menu (ARC). The Credit Card Information Setup can also be reached from A/R-S1-19. There was a new parameter added to operator security which is available in ZZX-A6:

Allow access to Customer Credit Card option? Y

When the parameter is set to anything but 'Y', the files cannot be accessed from a menu.

These files are accessible thru both BERT and ODBC.

During Cash Receipts, you can type in VISA or MASTERCARD instead of the check number.

Enter your Cash Receipts as usual. You will then enter the check amount as the total amount that is being paid. Then apply this amount to your invoice amount. When you receive your statement from the bank, which shows the actual dollar amount posted to your cash account, you can then make a General Ledger Posting to reduce your Cash Account and Debit the expense account of your choice.

Frequently Asked Questions

Q: How do I record a credit card payment in Cash Receipts?

A: Type in VISA or MASTERCARD instead of the check number, then enter the check amount as the total amount being paid and apply it to the invoice amount.

Q: What is the Credit Card Type field?

A: It's a 4 character field verified in the Credit Card Information Setup, which is found on the new ARC menu or can also be reached from A/R-S1-19.

Q: How do I control who can access the Customer Credit Card option?

A: There's a parameter added to operator security in ZZX-A6: "Allow access to Customer Credit Card option?" When set to anything other than 'Y', the files cannot be accessed from a menu.

Q: How do I reconcile the credit card payment once the bank statement arrives?

A: When you receive your bank statement showing the actual dollar amount posted to your cash account, make a General Ledger Posting to reduce your Cash Account and debit the expense account of your choice.

Tags: cash-receipts, credit-card, customer-payment, chui, DB-distributor