DBD: Order Processing Stopover Orders
DBD: Order Processing - Stopover Orders
🔵 Overview Very often, DB/distributors require an order to be entered with shipping instructions to the vendor to send the product to the Distributor location. This product is then actually delivered to the customer using some method of service including the distributor vehicles. This type of order is referred to as a "stopover" since the product only "stops" at the warehouse on its way to its destination at the customer.
To conveniently accomplish this, the Purchase Order printed and sent to the vendor must have the Distributor's address. When the product arrives at the warehouse, instructions are needed on what to do without having to refer to the order entry department. A packing list needs to be printed so the shipment will be sent with the customer ship-to, and the quantity being delivered.
Setup for Stopover Order Entry
There are a couple of Order Processing parameter settings which must be set to take full advantage of this process.
Path: Order Processing > Setup > System > System Setup > Parameters
- Tab 5 — Ask suspend packing list printing question in Order Entry and Req/Rel Entry?
- Tab 7 — Send pack list to the print file during PO receipt update if not printed yet?
Procedure to Enter a Stopover Order
On the line of the order for which a stopover is to take place, in the Print On? field, add a P or check the packing list printing box. This will then prompt the operator in the FROM field to identify the warehouse from which the packing list should print.
On the general shipping instructions, there is a field at the bottom displayed as "WHSE:" — enter the distributor's warehouse code to which the product is to be sent by the vendor. The shipping instructions, either regular or special, should be the customer's ship-to. Suspend the packing list printing at the time of order entry.
When the product is received by the warehouse, the operator entering PO receiving will be prompted to print a packing list? This is to be answered yes. The PO receiving will not post the product into the warehouse because of the way the order has been entered. When the PO receiving is updated, the packing list will be in the print file with the quantity received.
💡 Note: If unattended printing is in effect, the packing list will automatically print.
Frequently Asked Questions
Q: What is a stopover order?
A: An order where the vendor ships the product to the distributor's warehouse address, but the product only briefly "stops" there before being delivered on to the customer, typically via distributor vehicles.
Q: What parameter settings need to be enabled before using stopover orders?
A: In Order Processing System Setup Parameters: Tab 5's "Ask suspend packing list printing question in Order Entry and Req/Rel Entry?" and Tab 7's "Send pack list to the print file during PO receipt update if not printed yet?"
Q: How do I flag a line for stopover handling?
A: In the Print On? field, add a P or check the packing list printing box, which prompts you to identify the FROM warehouse the packing list should print from.
Q: What goes in the WHSE field on the shipping instructions?
A: The distributor's warehouse code that the vendor should ship the product to. The actual shipping instructions (regular or special) should still reflect the customer's ship-to.
Q: What happens when the vendor's product arrives at the warehouse?
A: The operator doing PO receiving is prompted to print a packing list — answer yes. The product isn't posted into the warehouse due to how the order was set up, and once PO receiving is updated, the packing list lands in the print file with the received quantity.
Q: Will the packing list print automatically?
A: If unattended printing is in effect, yes — otherwise it sits in the print file until printed.
Tags: order-processing, stopover, packing-list, po-receiving, DB-distributor