DBD: Vendor Setup

DB Distributor > Accounts Payable > Setup > Vendors

1. Enter the Vendor ID to bring up the record.
2. If the Vendor ID does not match an existing Vendor, an ADD option appears.
3. Click Yes to Add. This creates the account and opens "Vendor Constant Data" option for entry details.
4. Click No to return to Vendor screen.

Note: The Vendor ID field size is configured at setup by your company. It can have a maximum of 8 alpha-numeric characters.

Options Overview

There are 10 Options in Vendor setup. Those highlighted in blue have links out to articles for that specific topic. Here is an overview of each option’s functionality.

1. Vendor Constant Data – Vendor default information (address, terms code, etc.).
2. Current Status Inquiry – 1099 information.
3. Open Invoice Inquiry – This option shows all open invoices with their original balance, and all subsequent activity. Open invoices are defined as having a balance or having gone to a zero balance since the last period end processing. Double-click the invoice to view details.
4. Open P/O Inquiry – Displays open Purchase Orders.
5. Invoice History Inquiry – Displays paid invoices that have been paid and moved to history. Double-click the invoice to view details.
6. Statistical Data Inquiry – Displays period driven statistics of activity.
7. Salesperson Statistical Data Inquiry – Displays purchase data by salesperson.
8. Vendor Message Setup – Used to add messages that display in various software modules when this vendor is selected.
9. Vendor Plant Setup/Inquiry – Used to add multiple vendor locations/plants.
10. Delete/Reactivate – Used to set the vendor to be deleted or reactivated.